…and it still happens.

When I named the agency “Inside Out Communications,” I did it based on a real-life episode that was symbolic of what I thought was typical poor internal communications. I needed to wire funds overseas and decided to use what was called then Bank of Boston; they had launched a huge campaign advertising their commitment to the small customer and promising royal treatment to those who’d open an account with them.  I stopped at three Bank of Boston locations. None of them would send the wire for me. The amount, $10,000, was deemed not large enough. None of the managers had any idea of the campaign that was going on. That was then.

This is now:
A couple of days ago I received an email from one of the industry magazines where we often buy space for our clients. They were offering video advertising, and it sounded pretty cool. Our vp of Client Services called our rep, whose contact information was listed at the bottom of the email… he had NO IDEA of what she was talking about. Classic.

What’s the fine line….

When you present creative to a client, what’s the fine line between being pompous, and giving your work the consideration and attention it deserves? That’s always a tough one for me. To spend a long time on flowery, pretentious speeches annoys me. So, we tend to go the other way, jumping right into showing the work and “letting it speak for itself.”

The problem is – that’s not always a good idea. Clients may think that the concepts that took us days if not weeks of hard work, were just lucky coincidences, fortunate flukes that happen to sound and look all right because… just because.

We need to find a happy medium. Enough of an introduction to set the tone, review the challenges, remind the client of the goals, retell the competitive scenario. And then, only then, show the goods.

Wait a second!

Wait a second!
Here I’m trying to help, and you make me go through hoops? There’s something wrong with this picture.

That’s how I felt when, after having done a lot of research on available volunteering opportunities near me, I narrowed them down and started the application process. Not fun. The forms were so long, the questions, so deep and probing and covering so many years and requiring so many dates, that I felt I was applying for super fancy coveted jobs in corporate America.

First gripe – let me see the entire application before I have to fill it out. If it’s going to be six pages long and will ask questions that I consider have no rhyme or reason vis-à-vis a volunteer’s job, I want a chance to see that before I do all that work. Second gripe – as much as I understand that an organization wants to make sure of the caliber and the morals of their volunteers, they also could cut us some slack. I cannot believe the application for a volunteer position would basically be the same as the one for a job seeker. Am I wrong, just being lazy or self-righteous? Hmm.

Sanity Check

You could say this is the ultimate Inside/Out maneuver – do you understand so intimately and well what your company does, how and why, that you could explain it to a kid, and get him or her excited?

Try it. It’s wicked hard. Mostly if what your company does is a bit floaty, vague, and tough to put into the words that would make sense to a young child. Like advertising… marketing… PR…

But why to a young child anyway? Our audience is not kids but smart grownups, right?

Yes. But they are busy and distracted; they have a lot on their mind and are using a tiny portion of their available brainpower to listen to our message. So we have to make is simple and sticky. Which means we have to understand our mission and our vision; our position and our differentiators so well that we don’t need pompous terms or business jargon to answer the scary question coming out of a kid’s mouth – “What do you do? “

Networking blues

Remember the country song, “If you love me, tell me so; if you don’t, just let me go?” Maybe that’s a good way to think about networking events. In other words, if you’re going to attend, do it right. Or else don’t bother. It costs you and your company time and money to go, and not to do it well is a total waste and makes you look bad. So here are five Do’s and five Don’ts.

DO’S
• Be realistic about the quantity and quality of the events you commit to attend.
• Polish, rehearse, re-vitalize your elevator speech.
• Be persistent. It takes a while for networking to work.
• Do your homework. Do some research about the industries that will be represented there, or if you know the people you’ll be meeting, learn what you can about them.
• Follow up! The power of a personal message is immense.

DON’TS
• Don’t forget your business cards! Yes, we see that happening … a lot.
• Don’t just talk to your friends. You’re there to meet new people.
• But don’t blow off “old” acquaintances either, acknowledge them and chat briefly.
• Don’t wear clothes that make you feel self-conscious. You have to be able to focus on engaging other people, not on pulling your dress or adjusting your necktie.
• Don’t be afraid to be the first one to arrive. It gives you the chance to study the layout and plan where you should stand. And it makes you look like you’re part of the organizers.

Five sure ways to take full advantage of an application story.

Great! You or your PR team interviewed your customer, or your customer’s customers, developed a great application story and had it picked up by a trade pub. Now what?

We’ll tell you what we do at Inside Out for our clients.

First of all, we make sure we have permission from the people we’ve interviewed to re-use their statements and comments in other ways than the originally planned ones. We give them examples of what we’re thinking of doing; if possible, we show them other stories that we have already “stretched out”. And then, we go for it!

  1. We shorten and edit, and it becomes a snappy, to-the-point FaceBook entry.
  2. We re-write as needed to turn it into a script for a quick video that can be posted on our client’s FaceBook page, or on their website.
  3. In many cases, we pick up some of the best comments to be used as headlines for our client’s next print or electronic ad campaign. They have a freshness to them that’s very hard to replicate.
  4. We also often combine case studies about the same product or service, or about the same company, to create a solid testimonial piece.
  5. And it goes without saying… we post the original story to our client’s LinkedIn page.

The point is, we never waste good, original content. There’s always another way to make it work.
Ask us!

When conventional wisdom misses the mark.

You have probably lived through it or at least, been told it – small accounts are not good business. You spent the same amount of time you’d spend on a big account, because your reputation is on the line, and/or because you like them and want to help them. But you make very little money. So what happens when YOU are the “small account”? Hmmm…

That’s the case with our cold storage vendor, Wilmington Cold Storage, where the beef from Del Terruño, our client in Uruguay, gets inspected and stored. Their place is enormous, services top-notch accounts, and is the number one choice for importers of overseas food products. When we park our green “beefmobile” next to the enormous tractor trailers picking up their products from cold storage, we don’t just feel small; we feel tiny.

And yet… anytime we go there, we’re given the royal treatment. You can tell they genuinely care; they ask smart questions, show interest, have great comments and offer new ideas. They are smart and successful, and they are flying on the face of conventional business wisdom. And we sure appreciate it.

Trade shows Do’s and Don’ts

Trade shows are not cheap. Besides the fees you pay to secure your place, there’s the booth, the graphics and all the accessories; the giveaways; the airline tickets, hotel and meals for your team, and of course, the time they are not spending doing their regular jobs. So of course, you want to make sure you do everything in your hands to get your money back. These are some of our favorite, basic trade show Do’s and Don’ts to keep in mind during the show. But we have Do’s and Don’ts for before, and for after, too…

Tradeshow tips

We’re a paperless society.

Right. And nobody uses business cards any longer. (So why do I have a collection that keeps growing bigger and bigger?) To keep myself on track, I scribble some cryptic details in the back of the card, for example, “Said he needed blogs,” “Self-describes as a tough customer,” “Wants articles,” “Is unhappy with their website but not sure about what to do…” And my own assessment – “Worth it,” “Inspiring, don’t lose touch,” “Boring but smart,” “Seems to get it.” If I’m being extra good, I also write a date and even a place where we met.

The “Inside-Out” point of my story – if you’re delving into your pile of business cards to get names for your NBD, it makes a big difference to be able to start your message with a personal reference to something they told you, or reminding them where, when and why you met them. Cheers!

Where do you find live music, champagne and the best, most awesome guests?

At the Inside Out Communications 30th anniversary party, of course.
We had an amazing combination of clients, very old and very new; team members, also, some very old and others, very recent; friends, all of them tried and true, and cool neighbors from our building.

Of course, Matt created the ideal combination of classy and funky invitations; Greg Hayes found us a perfect band; Becky put together tray after tray of greens and yummies; Kelly organized and pretty-fied left and right; Larry cooked some delicious Del Terruño beef and Maria made her famous Chimichurri – which disappeared in a matter of minutes. And what did I do? Mostly, I cried, and hugged. Oh well. Thank God for Maybelline. How could I not tear up when I saw our much loved art director Brian Latham, who came all the way from Houston, Texas, to help us celebrate? Or when Bill Goodchild and his wife walked in? They were clients from 28 years ago, and our first industrial clients, too. And Pauline Dzengelewski was here, even though she had badly injured a foot, and climbing to the fourth floor was no fun for her. She is now with Dedham Savings but 28 years ago, she was our client at West Newton Savings Bank. Tyrone Pinkham did sales for us in another life, way before E.R.; Steve Sellew was a client a good 20 years ago and he was here, and so was Joe Bartlett, who believed in us and hired us to help launch HarvardNet, one of our most exciting and glamorous accounts ever.